Otter.ai Integration with Zoom

. 4 min read

Otter.ai integrates with Zoom to provide interactive transcripts in real time and post meeting.

 

Live Video Meeting Notes

(For Otter for Teams subscribers only)

Businesses and educational institutions can leverage Otter.ai's new integration with Zoom to provide live transcription and collaborative note-taking for remote work and distance learning.

Demo of Otter.ai's Live Video Meeting Notes for Zoom

Meeting participants can open a live interactive transcript directly from Zoom to follow along and scroll back to read at their own pace.

Users logged into Otter can even highlight, comment, and add photos collaboratively to create meeting notes that everyone can review and share.


Setting up Live Video Meeting Notes

Setup is easy, secure, and one-time only.

WHO SETUP PLANS REQUIRED
Zoom admin Allow live streaming
Pre-approve Otter app
• Zoom Pro or higher
Meeting hosts Connect Otter to Zoom • Zoom Pro or higher
Otter for Teams
Participants None • Zoom Basic or higher
• Any Otter plan to take notes (optional)

 

Connecting to Zoom in Otter

1. Log in to Otter.ai, click the profile icon at the top right, and then click Account Settings.

2. Click the Apps tab, find Zoom under Connect Apps, and then click Connect.

Important: If your Otter account is already connected to Zoom, you must disconnect and reconnect Zoom again to access the new functionality.

3. Sign in to your Zoom account.

4. Click Authorize to connect Otter.ai to Zoom.

 

Allowing live streaming in Zoom

1. Sign in to Zoom as the administrator.

2. Under Admin, click Account Management, and then click Account Settings.

3. Click the Meeting tab and make the following changes to the settings.
   •  Allow live streaming meetings: Enabled
   •  Custom Live Streaming Service: Enabled



Starting live transcription automatically

For meeting hosts on Otter for Teams plan with Live Video Meeting Notes set up

1. Start a Zoom meeting.

2. A red LIVE indicator will appear at the top left of the Zoom window, indicating that Otter has started live transcribing the meeting automatically.

So there are no extra steps for the host to copy an API token manually every time!

 

Accessing the live transcript

For all participants of a meeting hosted by a user with Live Video Meeting Notes

1. Join a Zoom meeting.

2. Click the red LIVE indicator and click View Stream on Otter.ai Live Transcript in the dropdown.

3. The live transcript will open in a browser window.

You can follow along and scroll back to read at your own pace.

 

Taking notes collaboratively

For meeting host and participants logged into Otter

1. On the live transcript page, click Log in or Sign up for an Otter account.

2. Highlight, comment, and add photos collaboratively to create meeting notes that everyone can review and share.


 

Cloud Recording Sync

Otter can automatically sync cloud recordings from your Zoom account and transcribe them in your Otter account.

Here is a sample of Otter's interactive audio transcript:



Setting up Cloud Recording Sync

Setup is easy, secure, and one-time only.

WHO SETUP PLANS REQUIRED
Zoom admin Configure Cloud Recording
Pre-approve Otter app
• Zoom Pro or higher
Meeting hosts Connect Otter to Zoom
Configure Cloud Recording
• Zoom Pro or higher
• Any Otter plan

 

Configuring Cloud Recording Downloads

1. Sign in to your Zoom account

2. Click Settings on the left, and then click the Recording tab.

3. Make the following changes to your settings:
•  Cloud recording: Enabled
•  Record an audio only file: Enabled
•  IP Address Access Control: Disabled
•  Only authenticated users can view cloud recordings: Disabled
•  Require password to access shared cloud recordings: Disabled

 

Configuring Cloud Recording Downloads (Admin)

1. Sign in to Zoom as the administrator.

2. Under Admin, click Account Management, and then click Account Settings.

3. Click the Recording tab and make the following changes to the settings:
•  Cloud recording: Enabled
•  Record an audio only file: Enabled
•  Cloud recording downloads: Enabled
•  Only the host can download cloud recordings: Disabled
•  IP Address Access Control: Disabled
•  Only authenticated users can view cloud recordings: Disabled
•  Require password to access shared cloud recordings: Disabled

 

Pre-approving Otter in Zoom Marketing

1. Sign in to Zoom Marketplace as the administrator.
2. Go to Otter.ai Live Video Meeting Notes for Zoom
3. Change Pre-approve to Enabled.


Local Recording

For Zoom local recordings saved on your computer, you can manually import them into Otter for transcription.

1. Log in to Otter.ai, click the Import audio/video button, and then click Browse files.

2. Go to the folder where Zoom saves local recordings. By default:
PC: C:\Users\User Name\Documents\Zoom
Mac: /Users/User Name/Documents/Zoom

3. Select one or more file(s) to import:
audio_only.m4a is an audio file, which is smaller and faster to upload
zoom_0.mp4 is a video file, which is larger and slower to upload


Hold smart meetings with Otter.ai and never miss a thing

Get the Otter Voice Meeting Notes app for iOS and Android, or sign up online at otter.ai.

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